Purchasing Coordinator

October 08, 2019 - October 22, 2019
Location:Okemos, MI
Salary Range:Starting at $71,048
Benefits:Medical, Dental, Vision Insurance; Life Insurance, Paid Leave, Pension Plan, EAP, Flex Spending Account, Retiree Health Savings Account, etc.
Employment Type:Full Time
Description:Under the direct supervision of the Finance Director, performs procurement services in accordance with established procurement procedures and policies and tasks involving proper purchasing activities and procurement of goods and services. Responsible for various aspects of material management including inventory management.
Duties:An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. Purchase a variety of supplies, materials and equipment, attempting to secure commodities according to quality desired, favorable prices, and delivery.

2. Purchase a variety of services, including internal services, and those provided to the public.

3. Confer with vendors and vendor representatives as to the availability of goods, price changes, trade and cash discounts, and delivery.

4. Prepare requests for proposals and evaluate/analyze bid and quote responses.

5. Help prepare procurement related contracts and agreements.

6. Serve as a centralized purchasing agent by consolidating township wide purchases for more improved cost and time savings for township departments.

7. Properly dispose of township property in accordance with policy/procedures/charter/ordinance.

8. Make presentations to and train internal individuals and groups.

9. Ensure legal and ethical contracting activities.

10. Facilitates supply chain process improvements.

11. Identifies/implements buying strategies resulting in cost savings.

12. Utilizes standard office software (spreadsheet, word-processing, database, web publishing), BS&A software.

13. Keeps abreast of current issues, changing legislation and policies, new administrative techniques, and developments in the field through continued education and professional growth. Attends conferences, workshops, and seminars as appropriate.

14. Establishes and maintains cooperative relationships with other departments, citizens, elected officials, community and business interests, peer agencies and related interests.

15. Performs related work as required.

Qualifications:The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.

Requirements include the following:
• Associates or Bachelor’s degree preferred. High school completion required.

• Considerable knowledge of governmental purchasing principles, methods and governmental procedures.

• Considerable knowledge and experience with ethical principles, as applied to public purchasing.

• Working knowledge of ordinances, laws, rules and regulations affecting government procurement

• Ability to develop and maintain adequate purchasing records (RFP’s, RFIs. PO’s, agreements, contracts etc.).

• Ability to prioritize and time purchases to meet the various departments’ needs.

• Skill in effectively communicating ideas and concepts orally and in writing.

• Skill in the use of office equipment and technology, including computers and financial software, and the ability to master new technologies.

• Ability to critically assess situations and solve problems, and to work effectively under stress, within deadlines and changing work priorities.

• Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with employees, elected officials, the media, professional contacts, and the public.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. While performing the duties of this job, the employee is regularly required to communicate with others and view and produce written documents. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move items of light weight. The employee must be able to sit for extended periods of time.

While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually quiet.

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